Alitec

Project Site
Procurement

Material Requisition to Purchase, Receipt & Project Cost Control

Alitec's project site procurement solution takes every material request through a controlled approval chain β€” Draft to PM Reviewed to Approved to PO Issued β€” then on to purchasing, vendor price comparison, site delivery, and verified billing. Every requisition and purchase order line is tagged by project, division, and cost code, all inside one Odoo platform.

Controlled MR Approval

Draft to PO Issued approval chain with a full audit trail.

Project Cost Traceability

Project, division & account codes on every requisition line.

Faster Purchase-to-Pay

One-click MR-to-PO generation with vendor price comparison.

Site Access Control

Users see and transact only at their assigned project locations.

KEY CAPABILITIES

MR Approval Workflow

Draft, Submitted, PM Reviewed, Approved & PO Issued with sign-off.

Project & Cost Codes

Tag requisition and PO lines by project, division, and account code.

Back-Charge Recovery

Flag material costs to recover from subcontractors or cost centers.

MR → RFQ/PO Automation

Generate purchase orders directly from approved requisitions.

Vendor Price Comparison

Compare vendor quotes and history before confirming a PO.

Site Location Control

Restrict stock users to only their assigned project locations.

Branded PO & MR PDFs

Cost-coded purchase orders, duplicate copies, and MR print forms.

Bill Verification & Reporting

Bill-verified checkpoint plus purchase line reporting by cost code.

Procurement & Cost Control Workflow

Draft
MR

Site team drafts a requisition with project, cost code, and location of use

PM
Review

Project manager reviews and approves or sends the MR back for correction

Approve
& Sign

Authorized approver signs off; approval date and user are captured

Purchase
& Compare

Generate RFQ/PO from the MR; compare vendor prices before confirming

Receive
& Verify

Goods received at the project site; bill matched and verified before payment

Control Modes

MR Status

Draft, Submitted, PM Reviewed, Approved, PO Issued

Cost Coding

Project, division, and account code on every line

Back-Charge

Recover material cost from subcontractors or cost centers

Site Location

Restrict transactions to assigned project locations

Bill Verified

Manual verification flag before payment release

Additional Features
Up to 3 supporting attachments on every MR
Submitted vendor quotation upload on the PO
Delivery order upload at goods receipt
Vendor invoice upload on the bill
Approver e-signature capture on the PO
Duplicate PO copy for site or store use
Auto-captured vendor price history
Read-only protection on vendor contact data
Procurement Visibility

MRs Pending Approval

18

RFQs / POs Open

34

Deliveries In Transit

12

Bills Awaiting Verify

9

Back-Charge Flagged

6

MR Status Mix

Approved / PO Issued (64%) 87
Pending Review (36%) 49

Weekly PO Value Trend

MonTueWedThuFriSatSunMon
Control Area
Owner
Status
Count
Review
Site Requisitions
Project Team
Submitted
18
Review
Purchasing Desk
Purchasing
Comparing
34
On Track
Warehouse Receiving
Site Ops
Receiving
12
Active
Accounts Payable
Finance
Verifying
9
Review

Spend by Cost Category

Materials
74%
Subcontract
56%
Equipment Hire
42%
Consumables
30%

POs Awaiting Bill Verification

PO
Vendor
Site
Status
PO-3312
Steel Supplier
Site A
Pending
PO-3318
Timber Co
Site B
Verified
PO-3325
Ready-Mix Co
Site A
Pending
PO-3330
Hardware Store
Site C
Paid
SEAMLESS INTEGRATION WITH ODOO APPS
Purchase
Inventory
Accounting
Analytic Accounting
Budgets
Contacts
Documents
Reporting
Business
Benefits

Full Cost Control

Every requisition and PO tagged to project, division, and account code.

Faster Procurement

MR-to-PO automation with side-by-side vendor price comparison.

Accountable Approvals

Multi-step sign-off with a timestamped audit trail on every MR.

Verified Payables

Bill-verified checkpoint before payment protects project margins.